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Promo and Print Cost Calculator

See the real cost of your promotional products and print across production, logistics, customs, storage, and internal admin time. Then compare it with a local, on demand model powered by Ciloo.

Start the calculatorLearn how Ciloo reduces costs

Take control of your spending.

Most organisations underestimate their real promo and print spend. When costs are spread across teams, suppliers, countries, and budgets, the total often becomes visible only when it is too late.

Make hidden costs visible

See the combined impact of production, international shipping, customs, warehousing, and obsolete stock instead of looking only at product price.

Compare models side by side

Compare your current ordering approach with a Ciloo model that uses local, on-demand production, budgeting, and local invoicing.

Ciloo Promo and Print Cost Calculator

Total promo and print cost calculator

Estimate your true annual promo and print spend across merch, apparel, welcome kits, events, and print, and compare it with a local, on demand model powered by Ciloo.

Currency
1
Your organisation
2
Promo and print spend
3
Results and Ciloo comparison

Your organisation

Step 1

A few data points so we can prefill realistic volumes and spend in the next step. You can overwrite everything with your exact figures.

%
€
€

Used only as a soft reference for default estimates.

Your promo and print spend

Step 2

We prefill volumes using typical averages based on your organisation size. You can overwrite any field with your exact data.

Marketing and sales

Default: 2 events per country at €3,000 per event.
Shipping scope:
€0
Default: gift packs per salesperson at €30 per pack.
Shipping scope:
€0
Default: brochures per salesperson at €0.50 per copy.
Shipping scope:
€0
Default: catalogues per partner at €0.50 per unit.
Shipping scope:
€0
Default: 50% of employees at €50 per order.
Shipping scope:
€0

Corporate branding

Default: wall graphics and posters at €15 per item.
Shipping scope:
€0
Default: apparel items per employee at €35 per item.
Shipping scope:
€0
Enter direct annual spend.
Shipping scope:
€
€0
Default: cards at €2 per card.
Shipping scope:
€0
Default: €10,000 per office.
Shipping scope:
€0
Default: copies at €8 per copy.
Shipping scope:
€0

Employer branding

Default: events at €500 per event.
Shipping scope:
€0
Default: new hires (15% of employees) at €80 per kit.
Shipping scope:
€0
Default: swag per employee at €40 per person.
Shipping scope:
€0
Default: care packages per remote employee at €60 per package.
Shipping scope:
€0

Others

Any spend not covered above.
Shipping scope:
€
€0
Estimated annual promo and print production cost €0

Logistics and overhead assumptions (current model)

Shipping and customs are automatically calculated based on your choice of global versus local flows. Adjust the other assumptions to match your organisation.

% of production
% of production
% of production (global flows)
€ per year

Design costs

Based on the average number of design jobs per week. Calculated at 48 weeks to account for holidays.

hours
€

Admin costs

Based on internal time spent managing promo and print suppliers, orders, and approvals. Calculated at 48 weeks to account for holidays.

hours
€

Ciloo model assumptions

% fewer units
% higher unit cost
% of production
%

Local networks usually remove most customs.

% less admin

For each line item you can set whether it is currently handled as a global flow or via local suppliers. Global flows use the Global shipping percentage you set, while local flows use a 12% shipping assumption. In both cases a 15% customs rate applies only to cross border orders. The Ciloo scenario assumes local, on demand production with a lower level of cross border shipments.

Results and Ciloo comparison

Step 3

These are modelled estimates based on your inputs and typical industry patterns. Use them to guide internal discussions rather than as audited financials.

Current model

Production €0
Shipping €0
Customs €0
Design costs €0
Fulfilment €0
Storage and warehousing €0
Supplier relationships €0
Admin costs €0
Total cost of promo and print €0

With Ciloo (local, on demand)

Production i Starts from your current production spend, then applies the Ciloo on demand volume reduction and higher unit price assumptions. €0
Shipping i Shipping becomes a lower percentage of spend because items are produced closer to your teams and customers. €0
Customs i Customs only apply to the share of Ciloo orders that cross borders. For that percentage, a 15% customs rate is applied to the production value. The majority of orders are fulfilled locally with no customs fees. €0
Design costs i An 80% reduction when using your approved assets and Ciloo templates. €0
Fulfilment i Orders are fulfilled directly through the platform, so fulfilment costs drop to zero. €0
Storage and warehousing i On demand production removes the need to store bulk promo and print stock, so warehousing cost drops to zero. €0
Supplier relationships i Ciloo consolidates suppliers, so the cost of managing supplier relationships is reduced by around 95%. €0
Admin costs i Admin costs are reduced as Ciloo automates workflows and centralises ordering. €0
Total cost of promo and print i Adds together all Ciloo components: production, shipping, customs, design, fulfilment, storage, supplier relationships, and reduced admin. €0
Ciloo reduces volumes by ordering on demand, produces closer to your teams and customers, and consolidates suppliers and workflows.
Estimated savings with Ciloo
€0
Relative saving
0%

Even when individual unit prices are slightly higher, overall programme costs are often significantly lower once shipping, customs, storage, design rework, supplier management, and internal admin are included.

Talk to Ciloo

How Ciloo Works

The Ciloo platform offers one global solution for all products and all markets – and all on demand. Think Uber – but for branded products! Our unique platform connects seamlessly with local production partners worldwide, ensuring speed, consistency, and sustainability. Add a powerful, cost-effective solution to your martech stack today!

Curate your catalog

Work with our team to identify your ideal production network and corporate gift selection. Opt for our vetted network and/or integrate multiple external suppliers of your choice.

Connect your ecosystem

Integrate Ciloo with your SSO, DAM, ERP, CRM, and other tools to automate and personalize your gifting strategy. We’re the only solution that connects to 8 DAM vendors and counting!

Set up user rights

Control who can order what, when, and where. Set up approval flows and determine admin and user rights.

List your billing entities

Local invoicing and multi-currency support to streamline finance operations and regional compliance. Add up to 50 billing entities.

Order on demand

Empower HR, marketing, and sales teams to send gifts in just a few clicks – no more MOQ spreadsheets or shipping issues.

Track orders and spend

Get full visibility into delivery, redemption, and spend across campaigns and regions.

water bottle with company logo

Personalized drinkware

Work from home essentials

Jacket with company logo

Apparel

power bank with logo

Tech gadgets

Ready to simplify how your organisation manages branded products?


Book a demo with our team and see how Ciloo can reduce your global promo and print spend while improving speed, control, and consistency.

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